Example PLAN for transitioning to STB45001-2020

In accordance with Article 17 of the Law of the Republic of Belarus “On Occupational Safety and Health,” the employer (hiring party) is obliged to develop, implement, and maintain the operation of an occupational safety and health management system.

The requirements for occupational safety and health management systems (OHSMS) are defined in the State Standard of the Republic of Belarus STB  ISO 45001-2020 “Occupational Health and Safety Management Systems.”

The certification body for the occupational safety management system, UE «BELGIPROLES», offers services for certifying occupational safety management systems to meet the requirements of STB ISO 45001-2020 for forestry organizations, woodworking enterprises, furniture manufacturers, companies engaged in car repair, construction, and some other types of economic activity (see the scope of accreditation of UE «BELGIPROLES»).

The activities of the certification body for occupational health and safety management systems (OHSMS) of the unitary enterprise «BELGIPROLES» are aimed at:

• strengthening the authority and recognition of the OHSMS, carrying out certification work for occupational health and safety management systems (OHSMS) with high quality, within the established timeframe, impartially, objectively and reliably;
• expanding the scope of activities to meet the maximum needs of consumers;
• creating conditions for ensuring the safety, preservation of workers’ lives and health during their work by certifying the quality management system of applicant organizations based on the requirements of STB ISO 45001-2020 within the framework of the National Conformity Assessment System of the Republic of Belarus;
• increasing professional competence and improving the quality of work on occupational safety of certified organizations, creating conditions for trust in the results of their activities;
• improvement of the QMS certification rules and procedures in accordance with the requirements of the National Conformity Assessment System of the Republic of Belarus and the recommendations of international standards.

Certification of management systems is carried out in accordance with the Rules for confirming conformity within the national conformity confirmation system of the Republic of Belarus and includes:

• submitting a request from the customer to carry out certification work on the management system (hereinafter referred to as the request) and submitting materials (documents) containing the initial information;
• analyzing the request for correctness of completion and the submitted materials (documents) for sufficiency and the absence of any threat to impartiality;
• deciding on the possibility of conducting an initial certification audit of the management system based on the analysis of the request and the initial information, determining the audit time, and concluding an agreement for the certification work;
• preparation of the audit program and plan;
• selection and appointment of the audit team;
• conducting a certification audit at the first stage;
• conducting a certification audit at the second stage;
• conducting an additional audit (if necessary);
• review of audit results and making a decision on issuing a certificate of conformity;
• registration, signing and registration of the certificate of conformity, conclusion of an agreement on certification of the management system, maintenance of the register of certified customers;
• consideration of complaints and appeals.

 

The procedure for using the conformity mark for a certified management system within the National System for Conformity Assessment of the Republic of Belarus

The right to use the conformity mark for a certified occupational health and safety management system is granted to an organization that has obtained a certificate of conformity for the occupational health and safety management system within the National System for Conformity Assessment of the Republic of Belarus.

The organization may use the conformity mark for a certified occupational health and safety management system during the validity period of the certificate of conformity for the occupational health and safety management system.

The conformity mark for a certified occupational health and safety management system is applied by the organization that has been granted the right to use it. The location for applying the conformity mark for the certified occupational health and safety management system is established by the organization.

The conformity mark for the certified occupational health and safety management system may be used by the organization for promotional purposes (on letterheads, business cards, etc.).

The organization holding the certificate of conformity for the occupational health and safety management system is responsible for the incorrect use of the conformity mark for the certified occupational health and safety management system.

 

Procedure for consideration of complaints and appeals

In case of dissatisfaction with the certification activities of the QMS, the applicant organization for certification has the right to file a complaint with the QMS, but no later than 1 month after receiving the report on the results of the certification audit or periodic assessment.

Filing a complaint does not suspend the validity of the adopted OSUOT decision.

Upon receipt of a complaint, the OSSUOT determines whether it is related to the OSSUOT certification activity or related to the certified customer, and if so, it begins work on it.

A complaint received by the OSSUOT is registered by the secretary of the UE «BELGIPROLES» in the register of citizens’ appeals, including those of individual entrepreneurs and legal entities (hereinafter referred to as the appeals register), and is sent to the Certification Council. The composition of the OSSUOT Certification Council is approved by order of the director of the UE «BELGIPROLES».

The UE «BELGIPROLES» guarantees that during the complaint handling process, personnel who have not conducted the relevant audits and have not made decisions regarding the certification of the applicant organization — and who have not previously been involved in the subject of the complaint — will be involved.

The certification body that receives the complaint is responsible for collecting and verifying all the necessary information to verify the validity of the complaint.

When handling complaints, the OSSUT ensures confidentiality regarding the person who filed the complaint and the subject of the complaint.

 

The Certification Council reviews the following documents:

• the applicant’s complaint;
• correspondence regarding disputed issues between the applicant and the certification body;
• materials related to the results of the applicant’s certification, and, if necessary, other documents.

 

Based on the results of reviewing the specified documents, the Certification Council makes a decision on the complaint, which is formalized in the form of a written response to the applicant and signed by the head of the OSSUOT, the director of the UE «BELGIPROLES». Information about the decision made on the complaint is entered into the log of complaint records.

The Certification Council communicates its decisions on the complaint to the certification body and also sends a response to the applicant. The complaint review period is no more than 1 month.

At the same time, measures to improve the body’s performance are developed and implemented, including an unscheduled audit if the claims are justified.

In the event of disagreement with the decision of the Certification Council, the applicant organization has the right to file an appeal with the Committee for the Protection of the Impartiality of the Certification Body.

The appeal received by the OSSTUOT is registered by the secretary of the UE «BELGIPROLES» in the register of incoming correspondence and is sent to the Committee for the Protection of Impartiality. The personal composition of the Committee for the Protection of Impartiality of the OSSTUOT is approved by order of the director of the UE «BELGIPROLES».

The personal composition of the Impartiality Protection Committee includes individuals who have not conducted the relevant audits or made certification decisions.

The Impartiality Protection Committee reviews the appeal received and communicates its decisions (recommendations) to eliminate the reasons for the appeal to the certification body, and also sends a response to the applicant organization. The appeal review period is no more than 1 month.

If the certification body fails to implement the Impartiality Protection Committee’s recommendations, the information is submitted to the National Accreditation Body.

If the applicant organization disagrees with the decision of the Committee for the Protection of Impartiality regarding the appeal, it has the right to contact the Accreditation Authority of the Republic of Belarus or the Appeal Board of the National Conformity Assessment Body of the Republic of Belarus.

 

Written appeals may be sent by applicants to the following address:

220030, Minsk, V. Khoruzheya St., 41

tel./fax (017) 379-54-31,

 

Oral appeals

Oral appeals are presented by the applicant during the reception.

When making an oral appeal, applicants must present a document proving their identity. Representatives of applicants must also present documents confirming their authority.

Information about the time and procedure for receiving citizens, individual entrepreneurs, and representatives of legal entities by the management of the UE «BELGIPROLES»  is posted in the «One Window» section.

 

Files required for certification:

Questionnaire
Certification application
Initial information for assessing the occupational safety management system

 

 

Contact information:
Occupational Safety Management System Certification Group
Group leader: Yury Stanislavovich Kostyukevich
Tel: 8 (017) 363-07-23